Executive Board and Committee Chair Interest Form

Executive Board and Committee Chair Interest Form 2020 - 2021

  • Please indicate your interest in the Executive Board and/or a Committee Chair Role for the 2020-2021 School Year. While some of these positions may be filled, it will help us to know where you have interest.
  • Please check grade levels of your child(ren).

  • Executive Board Interest

  • All Executive Board Roles are 2 years. If you are interested in an Executive Board Position, please indicate this below. For additional information about each role and to submit your name for nomination, visit this form: https://cottonwoodcreekpto.com/executive-board-nomination-form/

  • Committee Chair Interest

    Our school has a very active parent community, and we hope you will consider joining us. In order to select which committees or projects you are interested in being a chair for next year, please check off the boxes below.
  • The Accountability Committee shall attend the monthly meetings of the District Accountability Committee and rand report to the PTO. The Accountability Coordinator shall serve on the Cottonwood Creek Elementary School Accountability Committee.
  • Art Show Coordinator may work with the Art Room Coordinator and Volunteer Coordinator to recruit and schedule Integrated Art Show volunteers as necessary.
  • The Art Room Coordinator will work with the Art Room teacher to identify and schedule necessary volunteers for the art room throughout the school year and for the Integrated Art Show in the Spring.
  • This committee includes the Spring Live Auction Event Chair to manage the spring live auction event, the Donations Chair, to oversee donations for both online and live auction, and Online Auction manager to manage one online auction during the school year. Additional committee members can include a ‘Wine Closet Auction Chair’, ‘Class Creations Chair’ (if including in auction), ‘Cottonwood Parties Chair(s),’ and other positions as deemed appropriate by the Auction Committee Chair(s). A budget for this committee will be set annually by the Board, and this Committee shall provide a projected revenue and expense budget to the board.
  • Box tops throughout the school year that are donated by students, staff, parents and the community. The Chairperson will then process the collected box tops after each event and send them to the registered organization in exchange for funds to be donated to the school. Boxtops chairperson will manage additional coupon based rewards programs such as Kelloggs Family Rewards and Labels for Education as needed.
  • The CMS Liaison will facilitate communication between Cottonwood Creek and Campus Middle School, to ensure that students experience a smoother transition between schools. The Liaison will report monthly to each Board and to the CMS PTO Board, and will provide the respective Board Secretaries with Cottonwood Creek and CMS dates that will impact both communities.
  • The Chairperson of the Carnival Committee will organize, coordinate, and implement the Carnival fundraiser.
  • The Chairperson of the Community Service Committee shall be responsible for helping Cottonwood students be involved in some aspect of community service. The Chairperson coordinates activities through teachers and with the help of volunteers recruited by the Chairperson.
  • The Caller Chairperson is responsible for compiling and completing the school directory, and will coordinate the efforts of the Caller Committee, including without limitation the collection of student and school information, and the solicitation of advertising. The Chairperson shall coordinate with the Board representatives in the summer prior to the new school year to start the Caller development. A budget for this committee will be set annually by the Board.
  • The Cottonwood Party Chairperson will be responsible for managing kid and parent parties. These parties are hosted by Cottonwood parents and volunteers for other kid and families in the community.
  • The Continuation Chairperson coordinates fundraising for, and planning of, the 5th Grade graduation ceremony and reception. The Continuation Chairperson will recruit fourth grade parent volunteers to provide and serve baked goods and refreshments during the reception after the 5th grade graduation ceremony. The budget for this committee will be set annually by the Board, and is designed only to supplement (not cover) the cost of the graduation ceremony and reception.
  • The Cultural Connections Chairperson will coordinate events, programs, and activities to promote cultural awareness and sensitivity among students and the school. The Chairperson will work with the Second Vice President to plan and implement such events, programs, and activities. A budget for this committee will be set annually by the Board.
  • The Chairperson of DI will be responsible for: (i) coordinating teams of Cottonwood students with appropriate volunteer coaches; (ii) arranging annual DI membership purchase; (iii) acting as the liaison between the district DI representative and Cottonwood teams; and (iv) assisting volunteer coaches as needed in preparation for the district DI competition.
  • The Chairperson(s) of the Dudes & Daughters Dance Committee will organize, coordinate, and implement the dance.
  • The Chairperson of the Fundraiser Fun Run (Run 4 Funds) shall be responsible for helping to organize, coordinate, and implement the annual event. The Chairperson coordinates activities through the physical education teachers, as necessary, and with the help of volunteers. The Chairperson will report monthly to their Board representative. A budget for this committee will be set annually by the Board, and this Committee shall provide a projected revenue and expense budget to the board.
  • The Chairperson of the Health Committee will work to promote the health and welfare of the children in the school, and attend district health and wellness meetings. These duties include without limitation, hosting two annual ‘bike, walk, or scoot to school events,’ and a ‘Healthy Choices Week’ for participation by the entire school community during the week of national Earth Day. Additionally, the Chairperson will assist with any Cottonwood Creek School health programs and recruit volunteers when needed such as for hearing checks by the school nurse. A budget for this committee will be set annually by the Board.
  • The Chairperson of the Hospitality Committee will be responsible for coordinating refreshments at PTO functions, including: Back to School Teacher/Staff Luncheon, and the Back to School Social. Responsibilities will also include the coordination of monthly teacher/staff luncheons and Teacher Appreciation Week lunch or brunch following the policies and procedures set forth herein. A budget for this committee will be set annually by the Board.
  • The Junior Great Books Chairperson will recruit volunteers and arrange for their basic discussion leader instruction when this training is necessary. The Chairperson will coordinate the Junior Great Books program. A budget will be set annually by the Board.
  • Kindies, including the Kindie “Koffee and Kleenex” event on the first day of Kindergarten. The Kindie Coordinator will ensure new Kindie families feel welcome at Cottonwood. A budget for this committee will be set annually by the Board.
  • The Legislative Liaison will attend the meetings of the Cherry Creek Community Legislative network Responsibilities may entail conducting voter registration at school functions and/or organizing volunteers to support the needs of the Cherry Creek School District. The Liaison will also submit pertinent information to the Cottonwood Creek Courier.
  • The Chairperson of the Library/Technology Committee will assist the Librarian and STEM teachers as necessary to recruit, arrange for orientation, and schedule volunteers in the library throughout the year.
  • The Lost and Found Coordinator is responsible for maintaining and organizing the lost and found area. In addition, responsibilities include the coordination of periodic donations of unclaimed items (2-3 times per year). Unclaimed items should be donated to Clothes to Kids or a similar charity.
  • The Music Coordinator will work with the Music teacher to identify and schedule necessary volunteers for music programs throughout the school year.
  • The Liaison to CCPIN shall attend all CCPIN meetings. The Liaison will communicate and disseminate information to and from PIN. The Liaison will coordinate Red Ribbon Week. The Liaison is responsible for maintaining the Community Board.
  • The Groupvine Administrator Chairperson is responsible for data input, management, and maintenance of Groupvine software system.
  • The Publicity Committee will work under the supervision of the Board Secretary to promote PTO activities through the use of the marquee Responsibilities of this Committee include maintenance of PTO the marquee and bulletin board at the school. The bulletin board should be updated or changed as necessary to reflect school activities or PTO events. The Committee shall make contact with appropriate members of the media and promote the activities of the school.
  • The Restaurant Nights Chairperson will be responsible for soliciting, coordinating, and publishing restaurant nights as necessary for the Cottonwood Community. The Chairperson must confirm there are no school programs or conflicts prior to booking an event.
  • Creek School Board Meetings held once a month and report findings to the Cottonwood Creek Elementary School parent/teacher community.
  • The Chairperson of the School Supply Sale Committee will organize, coordinate, and implement the school supply fundraiser.
  • The Chairperson of School-Wide Enrichment shall bring speakers and programs to the classroom and to the entire school. The schoolwide programs must be approved by the teachers, staff, and Board before scheduling. The Chairperson will gather, update, and maintain a resource file and implement its use with the teaching staff. The Chairperson coordinates efforts with STEM volunteers and GT staff to provide Type I and Type II experiences. A budget for this committee will be set annually by the Board. The Chairperson will manage the budget to ensure equitable distribution of enrichment funding.
  • The Spirit Wear Chairperson will organize sales of Cottonwood Creek related clothing and collectibles. Committee will select vendors, choose spirit wear offers for the school year, obtain board approval of selected offers and manage ordering, collection of payment and delivery of spirit wear items.
  • The Chairperson (s) of the Spring Dance Committee will organize, coordinate, and implement the spring dance.
  • The Story Parent Committee Chairperson will coordinate the Story Parent Reading Program for all interested teachers and schedule volunteers as often as once per week in each class or as requested by individual teachers. The Chairperson will provide volunteer training at the start of the school year, and will distribute schedules to volunteers and teachers.
  • The Volunteer Coordinator will recruit a Room Parent(s) and Party Parents for each classroom. In assigning Room Parents and Party Parents to each class, the Volunteer Coordinator will provide this volunteer opportunity to varying parents each year using a fair decision-making process. The Volunteer Coordinator will also be responsible for recruiting grade level Party Coordinators. Volunteer Coordinator will also work with the Art Room Coordinator as necessary to schedule volunteers through Room Parents. A budget for this committee will be set annually by the Board. The Volunteer Coordinator will schedule a Room Parent and Party Parent orientation meeting(s) to provide Room Parents and Party Parents with information necessary to fulfill their duties at each grade level, including the PTO Policies and Procedures, budget information, expense reimbursement procedures, school scheduling policies, and a schedule of expected school-year functions which may require Room Parent or Party Parent assistance.
  • The Welcoming Committee Chairperson(s) shall insure that children new to the school throughout the year are welcomed into school community. The Chairperson will coordinate a new family breakfast during the first week of school. The Chairperson will also set up a welcoming table at the Teacher meet and greet to welcome students and parents and to provide PTO information. Chairperson(s) will also give tours of the school to perspective parents and students, as needed and/or requested.
  • The Yearbook Chairperson will select a yearbook company and work with the company throughout the year. and work with the company throughout the year. The Chairperson will determine the design and format of the yearbook, and take pictures of school events or delegate others to take such pictures. The Chairperson will be responsible for taking yearbook orders for and distributing yearbooks.